Feature · Clinic

Automated billing post-consultation.

Automatic invoice issuance after the consultation, patient unpaid-invoice follow-up, accounting synchronization. The AI agent goes beyond capture: it closes the administrative loop all the way to payment collection.

The full flow

From consultation to payment collection.

1
Consultation completed · the practitioner closes the consultation in Doctolib/Maiia. Webhook received by Orkelia.
2
Invoice generated · configurable template (tax registration number, anonymized patient ID, service, procedure code if applicable, VAT if applicable).
3
Automatic send to patient · email + WhatsApp with a Stripe / Pennylane / payment link.
4
Accounting sync · revenue line automatically pushed to Pennylane, Qonto, Sellsy or your accounting software.
5
Unpaid-invoice follow-up · if unpaid by D+15, a gentle automatic reminder (WhatsApp template). At D+30, escalation to the practice for a decision (cancellation, recovery, goodwill gesture).
6
Monthly summary · automatic monthly report with total billed, collected, pending and lost. Notion / Google Sheets / PDF format.
Supported integrations

Native compatibility with your accounting stack.

Pennylane
Full accounting
Qonto
Business banking
Sellsy
CRM + invoicing
Stripe
Patient payment
QuickBooks
International accounting
Custom API
On request, Pro+

Not your tool? As long as it exposes a REST API or a webhook, we integrate it in 24-72h on the Pro/Group plans.

Health GDPR safeguards

Native compliance on patient financial data.

  • Social-security number anonymization · never in plain text in invoices sent by email/WhatsApp
  • TLS 1.3 encrypted sync · to Pennylane/Qonto/Sellsy, no personal data in unencrypted transit
  • 12-month audit logs · who viewed / edited / sent which invoice
  • 10-year legal retention · accounting obligations respected, Supabase eu-west-3 storage (EU hosting)
  • GDPR right to erasure · the patient can request erasure of all their invoices (except the 10-year accounting obligations, clearly explained)
Pricing

Pricing built on your case.

Pricing is set on your case: first we understand what the problem costs you, then we quote. The mockup is built before any commitment, and if after 30 days the system does not do what the written scoping says, the setup fee is refunded.

Curious to see the full flow?

30 min by video call for a demo of the automated billing flow on your current stack. No pitch, no commitment.

Book a 30-min audit →